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Location: Work from home

[Company] Managing Director (SOMA / south beach) [SF Bay area, CA]

Managing Director

MISSION:

[Company] provides space and resources for emerging artists and cultural innovators, serving as an incubator for the creation of socially relevant, community-based art and culture. [Company] acts as a catalyst for art and action; creating a forum for the open exchange of art and ideas, sparking transformation in our communities and our society. We work towards a world that celebrates diversity of race, class, cultural heritage, artistic expression, ability, gender identity & sexual orientation.

[Company] is one of San Francisco’s leading small venues for cutting-edge, interdisciplinary performance. Our 90-seat studio theater hosts over 300 public events each year, ranging from dance, theater and music performances to political discussions and bicycle tours. For more information about [Company], please visit www.[Company].org.

This senior leadership position is responsible for the day-to-day management, business operations, and financial management of [Company]. The Managing Director works closely with the Executive & Artistic Director to design and implement innovative and sound business, management, and financial practices and controls. This position supervises administrative personnel and works with our 8-member staff to ensure support of all [Company] programming.

The ideal candidate will possess a deep passion for the performing arts and an enthusiastic commitment to building community through artistic engagement; the desire and ability to work as part of a team in a fast-paced and energetic environment; fluid communication and leadership skills; and a solid grounding in nonprofit finance. This senior position offers significant potential for growth, with the opportunity to build and shape the future of a rapidly growing arts organization that is dedicated to innovation and working at the vanguard of the arts industry in the 21st century. This position reports to the Executive & Artistic Director.

NATURE & SCOPE:

FINANCE

* Lead the development and implementation of [Company]’s growing annual budget (currently approx $750,000). Employ creativity and analytical skills to identify new earned income opportunities and cost savings. Monitor cash flow and budget projections and recommend pro-active adjustments as needed. Work with program and production staff to monitor production budgets.
* Establish and maintain solid financial controls and accounting procedures for the organization and refine as needed. Ensure compliance with GAAP and other regulations.
* Prepare and present monthly and quarterly financial reports (profit and loss, balance sheet, cash flow) for Executive & Artistic Director, Treasurer and Board of Directors.
* Ensure timely and accurate bookkeeping, including accounts receivable and payable, bank reconciliation, and payroll.
* Assist Auditors in completing annual audit and ensure the timely filing of federal, state and city tax forms and applications.
* Manage relationships with banks and other financial institutions. Negotiate and monitor vendor contracts.
* Manage budgeting and financial reporting for grants. Track classification and ensure correct allocation of grant awards and other restricted income.

HUMAN RESOURCES:

* With Executive & Artistic Director and Board, plan and implement creative systems for nurturing and supporting an engaged, enterprising staff. Work with the entire staff to create a welcoming home for art and community as well as a communicative and respectful office environment.
* Seek out the best new opportunities for professional development, and support the development goals of each staff member.
* Maintain employee policies and procedures and all employee files, lead new hire orientations. Review and update the personnel manual on an annual basis, communicate HR policies to staff.
* Manage and administer payroll and employee benefits including health and dental insurance and commuter checks.
* Assure compliance with applicable human resources, employment, and personnel laws and regulations.
* Hire, orient, and supervise administrative staff and interns.

GENERAL OPERATIONS:

* Establish and maintain innovative and efficient administrative systems and operations for the organization.
* Work with staff to collect comprehensive, meaningful, and accurate information about our programs and constituencies.
* Select and implement the best systems for tracking data. Issue reports on program activities and outcomes. Identify opportunities for integrating organizational systems.
* Facilitate communication/collaboration between staff and their respective program areas.
* Coordinate compliance with business reporting and ensure timely filing of all business reports.
* Manage risk, evaluate and maintain appropriate insurance.
* Participate in collectively-shared facility upkeep tasks and office duties.

PROGRAM:

* Work collaboratively with staff and board to envision the artistic future of [Company] and design innovative new programs in response to a changing landscape. Participate in the artist selection process for certain [Company] programs.
* Ensure that business practices are in line with the social values of the organization, and are best suited to supporting its programs.

* Work with the Executive and Artistic Director to evaluate the structure of the Fiscal Sponsorship Program, chart its future course, and identify the appropriate staff to support the program.
* Work with key staff to shape the re-envisioned rental program; identify staffing structure and support transitions.
* Represent [Company] and its innovative practices to the larger community at select meetings, conferences, and events.

QUALIFICATIONS:

* At least 3 years of proven office administration, financial management or human resources experience (or any combination of the preceding) with progressive levels of responsibility. Prior experience in the performing arts and non-profit theater management is a strong plus.
* Strong leadership and management skills.
* Solid understanding of nonprofit accounting principles and practices. The ability to understand, analyze, and communicate financial data.
* Understanding of employment regulations and effective human resources policies.
* The ability to coordinate and present information in a consistent, organized, and accurate fashion.
* Excellent organizational skills with strong attention to detail and accuracy.
* Excellent communication skills interfacing with artists, staff, and Board; both written and oral.
* Ability to multi-task, prioritize daily activities to meet competing deadlines and to work independently.
* Willingness and flexibility to take on new responsibilities and support the duties of fellow staff members.
* Desire and ability to work collaboratively, maintaining a sense of humor and openness to unexpected situations.
* Proficiency in MS Office, including MS Word and Excel; QuickBooks; FileMaker Pro; Google Docs; and Constituent Relationship Management (CRM) applications.
* Written and oral English fluency required; proficiency in another language is a plus.

COMPENSATION:

* Full-time exempt position, salary DOE
* 50% Health and Dental Benefits
* Commuter Check available, pre-tax
* Free admission to events at [Company] and other Bay Area theaters
* 5 hours/month free rehearsal space
* Generous holiday, vacation & sick leave policy
* Flexible schedule, ability to work from home (This a theater, so some weekend/evening hours are required.)
* Ongoing training, networking and professional development opportunities

If you are excited about becoming a member of our friendly, creative and dynamic team please send a cover letter and resume to openings@[Company].org Attn: Jessica Robinson Love, Executive & Artistic Director. Please make sure that your cover letter addresses why you want to work at [Company], and how your prior experience is relevant to this position.
Applications will be accepted until the position is filled. [Company] is an equal opportunity employer committed to a diverse, multicultural work environment. People of color, people with disabilities and people of diverse sexual orientations and gender identities are encouraged to apply.

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